Enter Combination Rules

Explanation

Use this activity to enter combination rules for a user group.

Before information on the combination rules is entered, the following must have been completed:

The user group must have been entered in User Groups in IFS/Accounting Rules.
The code part values must have been entered in Accounts and in Code Part Values in IFS//Accounting Rules.

To validate the internal ledger postings, the Validate Combination Rules check box must have been selected in Define Internal Ledgers window.

As a result of this entry, the system checks that entered or created postings are valid according to the combination rules.

Use the following procedure to enter the combination rules for a user group:

Open Combination Rules.
Use the New function and find the user group via the List of Values.
Enter Allowed in the Allowed field.
Mark all code parts with a percent sign (%) to set allowable code parts for the user group.
Save the information.
If you want some code parts to be not allowed for the same user group, then use the New function again. Enter the user group and 'Not Allowed' in the Allowed field. Then enter the information on the code parts. You can, for example, mark some code parts as blocked. It is possible for a combination of code parts on the two rows to be both legal and illegal. The illegal combination always takes precedence.

When you define combinations, there are several ways of marking the code parts:

Enter a value on the code part. For legal combinations, users in this user group can enter this value on the code part. For illegal combinations, users in the group cannot enter this value on the code part.
Enter a space. For legal combinations, users in this user group can leave this code part blank. For illegal combinations, users in the group cannot leave the code part blank.
Enter a percent sign (%). For legal combinations, users in this authorization class can enter any value on this code part. For illegal combinations, users in this class cannot enter values on the code part. You can also enter a figure in the Account field, making either legal or illegal all accounts starting with that figure.
Enter an underscore ( _ ). For legal combinations, users in this user group can enter this code part no matter the value in this position. For illegal combinations, users in the group cannot enter the code part if it contains a value in this position. For example, if you specify that Code B _3_ is illegal, users cannot enter code part B in any case where the code part is three characters and has 3 in the second position.