Define Internal Ledger

Explanation

This activity is used to create internal ledgers to be used in the company. You can enter and change information on existing internal ledgers, and the integration between the internal ledger and the general ledger can be specified. It is also possible to connect internal ledgers of the subsidiary with the parent ledger IDs. This can be done by selecting a parent ledger ID from the List of Values.

Prerequisites

In order to perform this activity, Internal Ledger must be installed.

System Effects

As a result of this activity, it will be possible to set up other basic data for this such as user per internal ledger, internal code parts and internal posting methods.

Window

Define Internal Ledgers

Internal Code Parts

Related Window Descriptions

Define Internal Ledgers

Internal Code Parts

Procedure

Use the following procedure to define an internal ledger:

  1. Open Define Internal Ledgers window and create a new record.
  2. Enter an ID for the new Internal Ledger in the Ledger ID field and a description in the IL Description field.
  3. Select the Only Method Keep check box if you want only the Keep posting method available for the internal ledger posting methods.
  4. Select the GL Period Allocation check box if you want to copy transactions related to General Ledger period allocations to the Internal Ledger.
  5. Select the GL Automatic Posting check box if you want to copy General Ledger automatic postings to the Internal Ledger.
  6. Select the GL Periodical Cost Allocation check box if you want to copy periodical cost allocation vouchers of the General Ledger to the Internal Ledger.
  7. Enter the Internal Ledger ID of the parent company in the Parent Ledger ID field if you want to perform IL Snapshot Consolidation.
  8. Select the Ensure FA Acquisitions check box if you want the Internal Ledger to be updated whenever there are acquisition transactions generated in IFS/Fixed Assets.
  9. Specify what voucher types should be considered when account matching is carried out for the Internal Ledger (based on the ledger to which they are connected) by selecting a value for the IL Account Matching Method field.
  10. Select the Include in Currency Revaluation check box to enable currency revaluation function for the Internal Ledger.
  11. From the dropdown Code Part Demands Validation, choose one of the following alternatives for how Code Part Demands and Budget Code Part Demands should be applied for Internal Ledger:

      Voucher Only: Internal Ledger voucher should be validated against the settings in Code Part Demands

      Budget Only: Budget Version for Internal Ledger should be validated against the settings in Budget Code Part Demands

      Voucher and Budget: Internal Ledger voucher and Budget Version for Internal Ledger should be validated against the settings in Code Part Demands and Budget Code Part Demands

      No Validation: Validation should not be done against the settings in Code Part Demands or Budget Code Part Demands

     

     

  12. Select the Validate Combination Rules check box to validate the internal ledger postings against the combination rules defined in the Combination Rules window.
  13. Save the changes.

 

If you need to use the IL Project Accounting, use following steps

  1. Define and save the internal ledger settings as explained above.
  2. Open the window Internal Code Parts.
  3. Right-click and then click Change Ledger. Select your internal ledger that you are planning to use for IL Project Accounting, and then click OK.
  4. For Code Part whose code part function is Project Accounting, select the Used in IL check box
  5. Open Define Internal Ledgers window
  6. Select the checkbox IL Project Accounting for your internal ledger
  7. Save Your Changes