Award Contract

Explanation

Use this activity to award a contract. If an agreement has been reached with the customer, the contract can be set to awarded.

It will not be possible to award any contract to a credit blocked customer unless the credit block setting is specifically overridden on the contract.

Once the contract is awarded, you cannot modify the customer on the contract. If application for payments is used, you can create applications.

The Refresh Line Item Taxes check box will be selected by default if the Copy Contract Item Tax check box is not selected in the Sales Contract/General tab. If the Refresh Line Item Taxes check box is selected when awarding the contract, the saved tax codes, percentages and amounts will be refreshed in the contract item level, based on the latest tax basic data of the customer. You can modify the refresh tax code setting according to your preference.

Prerequisites

• The contract should be in the Tendered status.
• The contract revision status should be Active.
• A customer should exist on the contract.
• If the customer is credit blocked it should be overridden for the contract.

System Effects

• The contract status will be changed to Awarded.
• The probability to win is set to 100%.
• The awarded date will be set to the current date. The date may be changed later if needed.
• The Sales Contract/Win/Loss tab is automatically updated with relevant information.

Window

Sales Contract
Sales Contracts

Related Window Descriptions

Sales Contract
Sales Contracts
Sales Contract/Win/Loss

Procedure

1. In either the Sales Contract or the Sales Contracts window, select the contract to be awarded.
2. Right-click and point to Status and then click Award. The Win Information dialog box opens.
3. Enter a value in the Reason ID field. Use the List of Values to select from all the valid reason ID's if needed. (The list of values will contain all reason ID's for the reason type Won.)
4. Verify that the correct customer is entered or enter the correct customer ID. Use the List of Values to select from all the available customers on the contract.
5. If you wish to have the latest tax codes and percentages in the system applied to the contract, select the Refresh Line Item Taxes check box. If you clear it, only the tax codes that have been saved up to now on the contract item level will be used, and any new tax code changes will not be applied to the contract.
6. Change the value in the Award Date field on the Sales Contract/General tab or the Sales Contracts window if needed.
7. Enter additional information in the Note field if needed.
8. Click OK to award the contract.