Finish Maintenance Event

Explanation

This activity is used to finish a maintenance event (i.e., pending event, convenience task). Additional information, such as, the work performed, resources and material used, post maintenance check information, functional breakdown for faults and rename information for modification, must be defined before the event can be finished. Furthermore, sign off must have been performed if sign off requirements have been defined on the event. If this information has already been entered on the event, you can directly set the event to finished by clicking Finish on the Finish Maintenance Event assistant. If this information has not been entered, you can enter the relevant data in the different steps of the assistant when finishing the event.

For fault events, the number of required levels in the functional breakdown will be controlled by an object property setting. For more information on object properties, refer the online help file Verify/Adjust Default Object Properties.

This activity can be used to finish a modification event, where the modification being completed introduces one or more new structure positions into a template structure or removes an existing structure position from the template structure. When a new structure position is added to a template structure as a result of a modification, an empty structure position will be added automatically to the serial structure for which the modification is embodied. If an existing structure position has become invalid as a result of the modification, this structure position will be removed from the template when the modification is embodied. When this is done, the empty structure position that corresponds with the removed position will be removed automatically from the serial structure for which the modification is embodied. Empty structure positions are used to indicate where expected serials or parts are missing from a serial structure.

If pre-posting is required, code part information must have been defined on the serial. Code part information consists of the cost center and object. Code parts will be retrieved from the serial for which the event is distributed, for the applicable company. For more information, refer the online help file Code Part Information. The defined code part information can be viewed in the Pre Posting dialog box.

The events that are distributed as a simplified work order will be handled in Fleet and Asset Management. However, transactions are created automatically in IFS/Work Order Management through which tracking of financial transactions is made possible.

If a modification event leading to a part identity change exists and this modification has the execution type Terminating Action, the assigned and/or affected serial will be renamed to include the new part number and revision once the modification is embodied. In order to perform the automatic renaming of a serial once the event is embodied, the new part number and revision for the serial must have been entered on the modification (i.e., in the Change to Part Number and Change to Part Revision fields). Furthermore, when the modification event is embodied, the system will perform a check to validate the following information before renaming the serial:

• the new part number is a valid alternate of the old part number (i.e., if the serial being renamed is installed in a structure)
• the maintenance program and maintenance group for the old part number is valid for the new part number (i.e., if a new maintenance program and revision is not entered for the serial being renamed)
• the manufacturer and manufacturer part number of the old part number is valid for the new part number (i.e., when a new manufacturer and manufacturer part number is not entered for the serial being renamed)
• the template of the old part number is valid for the new part number (i.e., if the serial being renamed has a structure)
• all running events for the serial which are mandatory to cancel have been canceled or finished.
• the serial being renamed is not included in a work scope that is in any status between Started or Closed (i.e., if the serial is used in a Complex Assembly MRO flow).

When the part number is changed on a serial, the template information on the serial is often changed as well and will automatically be updated. If the serial has a structure and the old template information for the structure of the serial does not match the new template structure information, the operational condition of the serial will be set to Non Operational when renamed. When the template information is valid for both the old and new part numbers, the operational condition of the new serial will be the same as the operational condition on the old serial. You can choose to update the operational log history, replacement history as well as other history records with the new part number.

Prerequisites

• The event must be in the Work Done status.
• Detail information must have been supplied on the event.
• Sign off of the event must have been performed if sign off requirements exist on the event.
• If post maintenance checks should be generated when the event is finished, post maintenance check definitions must exist.

The following prerequisites exist when entering detail information on an event:

• Resources with the Person Group resource type must be defined. The resource must be valid for the site of the workshop connected to the event.
• The functional breakdown for the repair of a serial fault must be defined.
• Fault codes must be defined and registered for the functional breakdown.
• Cause codes must be defined. Cause codes are used when fault action is of type Already Repaired.
• Code part information must have been defined on the serial or any parent serial in the structure. This is used to retrieve code part information on a simplified work order completed in Fleet and Asset Management. 
• If the event being finished is a modification event of execution type Terminating Action and leads to a part identity change, the new part number and revision must have been entered for the serial. These values can be entered in the Define Modification/Assign Part Revisions tab or the Modification Details/Affected Parts tab.
• If the modification work is supposed to result in an automatic part identity change, the modification must be a pending event with the execution type Terminating Action.
• If the modification work is supposed to result in an automatic part identity change for a serial installed in the structure, the new part number must have been defined as a valid alternative for the old part number.
• If the event being finished is a modification event of execution type Terminating Action and leads to a part identity change, a valid manufacturer and manufacturer part number must exist for the new part number of the serial.
• If the event being finished is a modification event of execution type Terminating Action and leads to a part identity change, a valid maintenance program and maintenance group must exist for the new part number of the serial.
• If the event being finished is a modification event of execution type Terminating Action and leads to a part identity change, the serial cannot exist on a shop order with a status between Started and Closed when using IFS/Complex Assembly MRO.

System Effects

• The event will be set to the Finished status.
• When all events on the maintenance order have reached the Finished status, sign off can be performed on the maintenance order and it can be completed.
• Serial order history and related history records are updated. If the event is defined as a convenience task, the finished event record is transferred to Interval Maintenance History.
• Depending on the type of event being completed, the due calculation for interval maintenance, modifications, post maintenance checks, life limited parts or fault deferrals will run automatically for the serial to calculate new due dates and values.
• The event is deleted.
• If the object associated with the event is a vehicle on which all running events have been completed, the vehicle condition marked to be set when the last event is finished, will be set for the vehicle. For more information on automatic setting of vehicle condition codes, please refer the activity Define Vehicle Condition. 
• If a modification leading to a part identity change is embodied, the part number of the serial will be changed all through Fleet and Asset Management.  
• If a modification leading to a part identity change is embodied, the part number of the serial will also be changed in Part Serial Catalog and history will be generated.
• If the serial is In Inventory (i.e., the current position is set to In Inventory) when being renamed through the embodiment of a modification, the correct quantity on hand will be created for the renamed individual.
• If the part number and/or serial number of the serial is changed through the embodiment of a modification, on a serial that exists in the Prepare Work Order/Returns tab or the Report In Work Order/Returns tab, the part number and and/or serial number of this serial will be updated as well.
• If a modification leading to a part identity change is embodied, information on the modification that has been complied with is retained in the serial identification history. This modification can be used as a reference for the reason a part identity change was performed on the serial.
• If the serial's configuration becomes invalid as a result of the rename, the operational status of the renamed serial is automatically set to Out Of Operation.
• If the structure template information for the old template structure is not valid for the new template structure, the operational condition of the renamed serial is set to Non Operational.
• If an overhaul event with cycle is executed earlier than it is due, all changed events that are due prior to the overhaul event will be reset.
• If post maintenance check information has been defined when the event is signed off, post maintenance checks will be generated according to the intervals of the post maintenance check definition.

Window

Maintenance Order

Related Window Descriptions

Maintenance Order
Maintenance Order/Included Events
Maintenance Order/Maint. Order Str. 
Maintenance Order/Maint. Order Str./Event Details

Procedure

Use this procedure to finish an event with the Simplified Work Order distribution type:

1. Open the Maintenance Order window and query (F3) for the necessary maintenance order.
2. Click the Included Events tab. Note: This procedure can also be performed from the event level of the maintenance order navigator or the Maintenance Order/Maint. Order Str./Event Details tab.
3. Select the event, right-click, point to Status, and then click Finish. The Finish Maintenance Event - Enter General Info assistant step opens.
4. In the Man-hours Used field, enter the total amount of time taken on the event.
5. If needed, enter the ID of the employee responsible for carrying out the work.
6. In the Resource Group field, enter the ID of the resource group required for the event.
7. A description of the work performed on the event needs to be entered in the Work Description field.
8. Click Next.
9. In the Post Maint Check ID field and the Post Maint Check Revision field, enter the identifier and revision of the post maintenance check that is to be carried out after the event has been finished. If a post maintenance check definition has been predefined for the event type, this post maintenance check definition will automatically be defaulted. If applicable, the defaulted value can be changed. Use the List of Values to select suitable values.
10. The Finish Maintenance Event - Enter Fault Info assistant step opens if the event type is Serial Repair.
11. Select a fault mode by using the List of Values for the Fault Mode field. When you enter a value in this field the entire functional breakdown and fault code defined on the fault mode will automatically appear.
12. Use the List of Values to enter the function breakdown in the Function, Sub Function and Bottom Function fields.
13. Enter a value in the Fault Code field. Use the List of Values to select a value.
14. If the post maintenance check defined for the repaired fault differs from the post maintenance check originally defined for the fault, the new post maintenance check information can be entered in the Post Maint Check ID field and the Post Maint Check Revision field. Use the List of Values to select suitable values.
15. A value in the Cause Code field is required if the fault action is Already Repaired. Use the List of Values to select a value.
16. Click Next.
17. The Finish Maintenance Event - Enter Modification Info assistant step opens if the event type is Modification.
18. Select a value in the New Execution Type field.
19. Select the Terminate Inspections check box if you want to terminate the inspections of the modification.
20. Enter text in the Mod Execution Remark field for the execution of inspections.
21. Click Next.
22. In the Finish Maintenance Event - Enter Material List assistant step, you can enter information on the material consumed on the event.
23. Create a new record (F5).
24. In the Part Number field enter the part number of the consumed material. Click List to select a value.
25. If the selected part is a serial part you need to enter a value in the Serial Number field. Click List to select a value.
26. Enter the required quantity for the part in the Quantity field.
27. Click Save.
28. Click Next.
29. In the Finish Maintenance Event - Enter Operational Parameter Values assistant step you can enter operational parameter values.
30. Right-click and then click Suggest Operational Values. The current operational parameter values will be populated.
31. You can update the values in the Value After Overhaul and Value Total fields if necessary.
32. Click Save.
33. Click Next.
34. In the Finish Maintenance Event - Part Identity Change on Serials in Structure assistant step you can enter information on any part revision or affected part in the structure that is to be renamed.
35. If the maintenance program is to be changed on the serial being renamed, enter the new maintenance program in the Maint Program ID field. Click List to select a valid value.
36. If the maintenance program was changed, you can enter the new revision of the maintenance program in the Maint Program Revision field. Click List to select a valid value.
37. If the maintenance group is to be changed on the serial being renamed, enter the new maintenance group in the Maint Group field. Click List to select a valid value. Note: When the maintenance group is changed, the operational parameters are changed according to the new maintenance group.
38. By default, the Disconnect Serial from Maint Program check box is selected when no valid maintenance program exists for the new part number and revision. This check box cannot be updated.
39. Select the Update Operational Log History check box if you want to update operational log history records for the serial with the new part number and revision.
40. Select the Update Replacement History check box if you want to update replacement history records for the serial with the new part number and revision.
41. Select the Update Other History check box if you want to update other history records for the serial with the new part number and revision.
42. When the part number of the serial is changed the template of the serial must be changed as well. Enter the new template number in the Template Part No field. Click List to select a valid value.
43. Enter the new template part revision in the Template Part Rev field. Click List to select a valid value.
44. Enter the required structure position of the new template part revision in the Structure Position field. Click List to select a valid value.
45. If the manufacturer of the serial is to be changed, enter the new manufacturer's number in the Manufacturer Number field. Click List to select a valid value.
46. If a new manufacturer is entered or if the manufacturer part number for the existing manufacturer is changed, enter the new manufacturer part number in the Manu Part Number field. Click List to select a valid value.
47. Click Finish to close the assistant and finish the event.

Use this procedure to finish an event with the distribution type Work Order or Execution Logic Structure:

1. Open the Maintenance Order window and query (F3) for the necessary maintenance order.
2. Click the Included Events tab. Note: This procedure can also be performed using the Maintenance Order/Maint. Order Str./Event Details tab.
3. Select the event, right-click, point to Status, and then click Finish.
4. The first step of the assistant contains an informational message. If you have already entered addition information on the event, click Finish. If not, click Next to enter relevant information.
5. Continue with steps 8 to 47 described above.